Document & Records Retention
Are you tired of holding on to all those old records and considering sending them all to the shredder, before you do there are some important things you should know. First of all federal law requires you to retain copies of all your tax returns and supporting documents for a minimum of 3 years. However, if the IRS believes you have significantly underreported your income, or believes there is any fraud, it may go back as far as six years in an audit. We recommend keeping the hard copies of your records for at least 3 years and maintaining an electronic backup of all documents, even after you shred the hard copies. This can help you keep your business in order not only for tax purposes, but in the event of a natural disaster or fire you will not loose all your information. Here is a list of some of the documents you should be holding on to;
• Employee Personnel Records (even after termination)
Employment Applications. Physical Inventory Tags
•Expired Insurance Policies, Accident Reports, Claims
•Internal Audit Reports, Cancelled Checks
•Internal Reports, Bank Statements and Reconciliations
•Petty Cash Vouchers
•Time Cards For Hourly Employees
•Accounts Payable/ Receivable Ledgers and Schedules
Spotting a Scam
In our ever changing digital age we want to help you spot email phishing scams before you fall victim to these criminals. Sending fake emails is called "phishing" because the sender is "fishing" for your personal information. The goal is to trick you in to giving up your personal, financial or account information. Phishing emails may ask you to visit a fake or "spoof" website, or call a fake customer service number. Phishing emails can also contain attachments that install malicious software on your computer when opened. Here are a few ways to tell if an email is real or a scam; Impersonal greetings such as user or email address are used instead of your name, Contain links leading to fake websites ,Convey a false sense of urgency(ie. the need to update password immediately or send payment of some kind), Ask for personal information (passwords, usernames, credit cards), most importantly If it seems to good to be true odds are it is. If your suspicious of any email you receive don't open it or respond to it, reach out to the companies customer service by googling their phone number, don't use a number provided in an email as it can be fake.
NV Energy Scam
We have been alerted to a scam that is being perpetrated in our are that we need to warn you about. There are people posing as NV Energy sending what appears to be a real electric bill marked as delinquent/ past due to new business owners, they are then proceeding to call the new business owners claiming to be from NV Energy stating that the balance is from the previous owners and must be paid immediately or services will be disconnected. THIS IS A SCAM. We have spoken with NV energy directly and they have stated that they NEVER call persons directly for a bill, they simple disconnect services in the event of nonpayment. If you have any questions regarding an elctric bill you have recieved you need to call NV Energy directly at 702-402-5555
We have been informed by QuickBooks that they will NOT be releasing a new 2017 desktop version for Mac customers. QuickBooks Desktop for Mac 2016 will be the last version available and will be supported until May 31, 2019. This does not affect the 2018 Windows versions of QuickBooks Desktop Pro and Premier.
2017 Mileage Rates
As of January 1st the standard mileage rate for business vehicles has changed to 53.5 cents per mile, which is unfortunately a decrease from last years rate. The rate for medical and moving vehicles mileage has also decreased to 17 cents per mile. It is important to maintain a record of your vehicle usage that includes the date/time, location/ purpose for mileage, as well as the miles driven so that you may claim part of your vehicle expenses on your taxes.
New FLSA Law Halted
Many of you have become familiar with the new overtime law that was passed in May of 2016. The law required that persons making an annual salary of $47,476 or more be exempt from the FLSA overtime requirements. As well as an auto update to compensation levels every three years, which was to begin in January of 2020. What you may not have heard however is that November 22nd 2016 a federal judge in Texas put an injunction temporarily blocking the changes that would have taken effect December 1st 2016. What does this mean for you as an employer you might ask. First you may consider Consulting with your legal counsel to discuss options available before making and communicating decisions related to the delay in effect. Employers should also continue to evaluate the FLSA status of their employees by ensuring that you have classified employees properly. All employers are still subject to the current FLSA requirements. We will continue to keep you up-to-date as this case moves forward. If you have any questions or need further information please email us at Choicebookkeeping@cox.net
LLC Taxation and Annual 1099 Forms
Are you confused about how an LLC can be taxed and if you need to issue a 1099 to your vendors who are LLC’s? You are not alone. Here is a general guideline for you to follow.
An LLC can be what the IRS calls a “disregarded entity” (usually a single member LLC taxed like a sole proprietorship). Many LLC are however “Multi Member LLC”. A Multi Member LLC can be taxed as a partnership or corporation, the owners of the LLC decided which they prefer at inception. See IRS revised Pub. 3402
Intuit Raises QuickBooks Online Pricing
As of October 15, 2016 Intuit will once again be raising the price on QuickBooks Online.
Here is the new pricing structure:
Are Work Cloths Deductible?
Work Clothes and Uniforms
You can deduct the cost and upkeep of work clothes if the following two requirements are met.
• You must wear them as a condition of your employment.
• The clothes aren't suitable for everyday wear.
It isn't enough that you wear distinctive clothing. The clothing must be specifically required by your employer. Nor is it enough that you don't, in fact, wear your work clothes away from work. The clothing must not be suitable for taking the place of your regular clothing.
Don’t incur LARGE FINE$$$$ File on time!
Why would you want to pay more in fines then the amount that you are contributing to a political candidate or organization? It is no surprise that the fines for not filing for your PAC are something that has become overwhelming. It is better to file on time and avoid all the hassle and heartburn in advance. We have listed the dates (Click on the link) for your next PAC filing:
Intuit is changing Payroll Pricing!
Intuit has announced the following increase to the QuickBooks Desktop payroll pricing. Annual Subscribers will receive notification prior to their renewal date and monthly subscribers will be notified 45 days prior to the price chance.
What, When, Why, and How.
What: is Depreciation? Depreciation is a transfer of a portion of an assets cost to expense over the life of the asset. There are several depreciation methods allowed by the IRS and which method is right for your depends on several factors.
QuickBooks service discontinuation!
Install updates today!!!
After May 31, 2016, access to add-on services will be discontinued for QuickBooks 2013 Desktop (Windows and Mac). This includes all versions of QuickBooks 2013 (Pro, Premier, Enterprise Solutions, Accountant Edition, and Mac).
New IRS Alert System for 941 employment-tax deposits.
By the end of this year or early 2017 the IRS will contact your firm via prerecorded phone call, letter or a Visit from a field agent if you are 48 hours or more past due on your deposit. They will not email you unless you specifically request email correspondence.
QuickBooks Online Price Increase
Intuit has announced a price increase to new users of their QuickBooks Online program effective May 2nd 2016.
Happy Richard Steele Day!!
A Note from Richard Steele:
On Monday, we got the chance to celebrate President’s Day. For our Steele Champs, it was a day out of school in honor of America’s great presidents.
Then my wife reminded me, “Happy Richard Steele Day!” After I got over the confusion, I remembered that in addition to it being Presidents Day, it was also Richard Steele Day! In 1997, Governor Bob Miller proclaimed February 15th, as a Day In Honor of me and my “Outstanding Contributions to the World of Boxing and Nevada’s Youth.” I was humbled then and I still am today.
Important changes to applications using Intuit Sync Manager on QuickBooks Desktop
On March 1st, 2016, 3rd party applications (i.e. non-intuit apps) will no longer have access to Sync Manager. The majority of 3rd party developers have provided or are in the process of providing a solution for you to continue to use their app.
Alert: Increase to Sales Tax Rate for Clark County, Nevada
Effective January 1st, 2016 the Sales and Use Tax Rage for Clark County, Nevada will increase from 8.10% to 8.15%
Rates / Limits / Due Dates
Standard mileage rates: 2015
Business - 57.5 cents/mi
Relocation - 23.0 cents/mi
Medical - 23.0 cents/mi
Charitable - 14.0 cents/mi
Qualified retirement plan limits: 2015
How to tax 2015 bonuses, prizes, gifts, and awards!
With the holidays fast approaching, you may wish to give a gift, prize, award or bonus to your employees. What is taxable and what is not taxable.
State of Nevada Unveils New Commerce Tax
If you are a Nevada Business be prepared for a new tax heading your way, the Commerce Tax.
This tax is a percentage based tax on Nevada Business reported Gross Receipts. This tax is due annually and its threshold before the tax kicks in is $4 Million and the first return and payments are due on August 15, 2016 for the July 1 2015 to June 30, 2016 time period.
Will your tax preparer be able to represent you in case of an Audit?
Some preparers will soon have limited rights after the IRS enacts the Annual Filing Season Program (AFS)
New IRS tip-reporting programs keep you-off the hook
Many employers do not compel employees to report tips because they see it as a double negative: bad for their employees who must now pay FIT and SIT on the income that they would not pay if they did not report the tips-and bad for the employer who must now pay employer FICA and other taxes on the reported tips.
HACKERS are attacking Intuit emails. Be careful what you are opening up!
If you are not aware, some business owners have been receiving emails that say they are from Intuit, with headers that state that your credit card was declined or something of that sort. Well don’t be fooled, it isn’t Intuit, it is hackers who are trying to get into your account. Before opening any email, always read the title and ask yourself “am I expecting this”. If you aren’t sure, take the time to place a call and verify the email with the sender, or if you don’t recognize who it’s from try and use your better judgement. Opening your email could not only cost your computer to a virus but you can compromise all your personal information and that of your clients.
Have you updated your payroll Tax Rate, changes were effective as of July 1, 2015
Modified Business Tax rate has increase, your Taxable Wage base has decreased while your tax rate has increased quite a bit! NOT a good combination.
Voluntary reporting in 2014 NOT so much in 2016! New Form 1095-C
Employers who have over 50 or more full time employees will be required to take some new actions. Those employers must file information returns with the IRS. They will also have to provide statements to all full-time employees about health coverage the employer has offered or to show the employer did not offer any form of coverage.
Intuit is changing Payroll Pricing!
If you currently use QuickBooks to do your payroll know that there will be some changes coming when you renew your subscription.
QuickBooks will be making some big changes on July 1, 2015!
QuickBooks will discontinue QuickBooks Billing Solutions. That means you will no longer have the ability to send invoices through your email client, automatically send invoices by postal mail, and request online payment will be discontinued. Customers will still be able to pay outstanding invoices, and download invoice payments until August 31, 2015.
Have the IDEA of the century? Ready to jump into your business venture?
Before jumping into a new business there is a few key points you should know.
What exactly will you be offering? Is it a product or a service? Maybe both?
You first want to start with a concept and how it will be looked at. Look at it from four different points of views.
Absences related to weather
Sometimes bad weather can prevent an employee from going into work. Such as floods and closed roads.
You need to have a clear, written policy of when employees both exempt and non-exempt may or may not be paid if they do or do not go into work. It will inform employees on how they will be notified of such situation and instructions on proceeding. (NO policy should be implemented or shown to employees unless reviewed by an employment law advisor.
Can termination cost you more than keeping an employee??
Are you familiar with all termination laws and regulations? It could end up costing you more to loose an employee than to keep them.
NRS 608.020 – 608.040: Whenever an employer discharges an employee, wages must be paid immediately.
When an employee resigns it’s a little different and you have a little more time to produce a check.
Don’t incur LARGE FINE$$$$ File on time!
Why would you want to pay more in fines then the amount that you are contributing to a political candidate or organization? It is no surprise that the fines for not filing for your PAC are something that has become overwhelming. It is better to file on time and avoid all the hassle and heartburn in advance. We have listed the dates (Click here) for your next PAC filing:
May 12, 2015 Contributions and Expenses Report #3 Due (for the period of
April 3 to May 8)
May 28, 2015 Contributions and Expenses Report #4 Due (for the period of May 9 to May 28)
June 2, 2015 General Election Annual C&E Report Due for the period (Jan. 1, 2015 to Dec 31, 2015) January 15, 2016Campaign and Expense Report #5 Due (for the period May. 29 to Dec. 31)
ATTENTION! ATTENTION! READ ALL ABOUT IT!
2015 HAS AN EXTRA PAYROLL!!
This may not affect your hourly employees; however, your exempt employees may be getting an extra paycheck this year if you are not careful! For 2015 when dividing an employee’s annual income by the number of pay periods in the calendar year, make sure you are dividing by 27 (for bi-weekly) and 53 (for weekly), where normally you would divide by 26 and 52 respectfully.
Be sure to remember to discuss this with your employee, since it will affect the dollar amount of their paycheck!
Richard Steele has experienced it all in the world of boxing.
He fought professionally for seven years with a record of 16-4, including 12 knockouts. Then, for roughly 30 years, Steele was inside the ring, refereeing some of boxing’s legends, including Mike Tyson, Floyd Mayweather and Sugar Ray Leonard.
Recently, Steele was elected into the International Boxing Hall of Fame.
At 71, Steele continues to step inside the ring, but this time it’s with 8- to 18-year-olds and people battling Parkinson’s disease.
“Before boxing, I did lack confidence, and I never pushed myself,” Steele said. “Boxing taught me that you can make something out of your life. I wanted to give back to the community. That’s why I opened this club.”
Steele started the Richard Steele Boxing Club, 2475 W. Cheyenne Ave., No. 110, in 2004.
1099 Deadline Fast Approaching
What is Form 1099-MISC?
Form 1099-MISC is used to report certain types of payments made in the course of a trade or business. If you're in business or self-employed, you may need to submit this report to both the Internal Revenue Service and the person or business whom you paid.
Will you be considered an Applicable Large
Employer under the Affordable Care Act Tax Provisions.
What is an Applicable Large Employer (ALE)?
An applicable large employer is an employer with at least 50 full-time employees, including full-time equivalent employees.
Intuit to end Remote Access in 2015
Intuit announced yesterday that on January 31st, 2015 they will discontinue their Remote Access Service.
If you have a subscription to the Remote Access Service your service and technical support will remain unchanged through your final billing period or January 31, 2015. One month after your December billing date your service will be canceled automatically unless you choose to cancel it sooner.
On January 31, 2015 all service and technical support for QuickBooks Remote Access will cease.
Compassion International Release 3 Campaign
I want to tell you about a great opportunity for you to release one little child from poverty in Jesus’ name. If you have ever thought about sponsoring a boy or girl, I want to encourage you to do that today.
I have set up a Compassion display in my offices. Please check it out. You’ll see photos and info about three kids who each need a sponsor right now. You can choose to sponsor one of these kids today.
Fundraiser held to keep Richard Steele Boxing Gym open
The Richard Steele Boxing Gym has been home to hundreds of local fighters throughout the years.
But now, the gym is in danger of closing its doors for good. A fundraiser was held Saturday to help save the gym and generate some donations.
To learn more about Richard's Gym and programs click here.
Changes to All Versions of QuickBooks 2015 for
Income Tracker has been improved to add Time & Expenses transactions to the money bar. In addition, you have the option of excluding estimates, sales orders and time & expenses from the unbilled section of the money bar.
Insights is a new dashboard that is added to the Home Page. This is a more up to date, cleaner and interactive feature than the older Company Snapshot, although it doesn’t include all of the charts that the older dashboard had.
Are Electronic Accounting Records Adequate for the IRS?
If the IRS questions your company or personal tax return, supplying only electronic accounting data may be insufficient. The IRS assumes that all electronic accounting data is backed by paper records and documentation. This assumption is made because electronic journal entries can be changed making them less reliable.
The Bankruptcy Court has ruled that electronic JE’s alone neither document a transaction nor the parties’ intent.
You are allowed to record transactions on your accounting softwarer and use report from it to prepare your tax returns, but to prove or support the transactions you need source documents.
Supporting Business Documents
Know If Your Accounting System Is Broken
I was recently interviewed on a podcast (online radio show) and wanted to share this with you on my website. You can listen to the podcast here or read the transcript here.
Nevada Department of Taxation Discontinues the Mailing of Forms
As of July 1, 2014 the Nevada Department of Taxation will no longer mail out Sales & Use Tax Return forms and the Modified Business Tax Return forms to you businesses.
You can download the forms the department here. The forms may also be filed online here after you enroll your business with the department.
Nevada Department of Taxation Notice Regarding Increased Tax Rate for Carson City
Effective October 1, 2014 the Sales and User Tax rate for Carson City, Nevada will increase from 7.475% to 7.60%
What is an S Corp
S corporations are corporations that elect to pass corporate income, losses, deductions, and credits through to their shareholders for federal tax purposes. Shareholders of S corporations report the flow-through of income and losses on their personal tax returns and are assessed tax at their individual income tax rates. This allows S corporations to avoid double taxation on the corporate income. S corporations are responsible for tax on certain built-in gains and passive income at the entity level.
Nevada Minimum Wage Rates
The premium overtime pay requirement on either a daily or weekly basis is not applicable to employees who are compensated at not less than one and one-half times the minimum rate or to employees of enterprises having a gross annual sales volume of less than $250,000.
Revision 6 for QuickBooks 2014
After their Technical Support centers began receiving a large number of reported user issues with Release Update 6 Intuit has recalled the R6 update .
If you are being prompted to install R6 please do not do so at this time.
Why Should you Vote NO on the Nevada Margin Tax Initiative on November 2014 Ballot
What is the Margin Tax Initiative
The Nevada Margin Tax for Public Schools Initiative, Question 3 is on the November 4, 2014 ballot in the state of Nevada. The measure, upon voter approval, would institute a two percent margin tax on businesses operating in Nevada who’s gross revenue is more than $1,000,000.
Revenue from the tax would be allocated to public schools, from kindergarten through high school, and kept in the State Distributive School Account.
Is a Business Professional Women’s Mentoring Group Right for You?
1. Do you comprise most of the crucial business functions in your company?
2. Do you believe in the 70-20-10 rule?
3. Would you feel better equipped to handle your business challenges if you could be advised by other women who have been there?
4. Do you recognize that Women face a different set of challenges then men and who better to asset then other women?
If you answered yes to any of these questions, then “To Be” a business professional women’s group is right for you.
Poor Record Keeping Can Cost You Deductions
Case in Point:
A taxpayer was a self-employed contractor and subcontractor. They hired workers and purchased materials as needed. They deducted the contract labor expenses and cost of goods sold on their Sched. C.
The IRS denied most of the deductions for inadequate or nonexistent records.
Rules for 2014 Summer Hiring
If your company is 100% parent owned sole Proprietorships and partnerships the following applies to your hiring of your own children:
1. Your children can work any number of hours or time of day regardless of their age. Anyone under 16 man not do any hazardous work, work near flammable or hazardous materials or where food is cooked.
2. If the employees of your company are all family members, then your children need not be paid the minimum wage, but if other are regularly employed the children must be paid minimum wage.
Bitcoin = Property, not Currency
Bitcoin is a peer-to-peer payment system introduced as open source software in 2009 by developer Satoshi Nakamoto. The digital currency created and used in the system is also called bitcoin and is alternatively referred to as a virtual currency, electronic money, or crypto currency. The bitcoin system is not controlled by a single entity, like a central bank, which has led the US Treasury to call bitcoin a decentralized currency. Because bitcoins can be transferred directly from one person to another they are sometimes described as "digital cash".
Choosing the right Social Media
Which Social Media should your firm use?
The most popular are Facebook and LinkedIn.
Facebook gets users to communicate and share and has a reputation for connecting all kinds of people.
LinkedIn primarily connects college educated business professionals and is often used as an online rolodex.
LogMeIn and OpenSSL.
As you may be aware, a major vulnerability has recently been discovered for OpenSSL, the popular encryption software that powers 2/3 of the web. Some LogMeIn services and products rely on OpenSSL, including the LogMeIn Free and Pro hosts used in LogMeIn's popular remote access products.
Duplicate W-2 Requests
To avoid phone calls from employees or sending a duplicate W-2 to the wrong person, or sending it to the wrong address. Here are a couple of suggestions:
1. Take requests for duplicate W-2’s only in writing.
2. Create a “Duplicate W-2 Request Form” and include the following information:
a. Date of the request
b. Date you mailed the duplicate
c. Correct Mailing Address (to support you if the W-2 is returned.)
Auto Grat now being considered Service Charge
If you ever dined out in a party of six or more, chances are you’ve notice the automatic-gratuity charge lurking at the bottom of your check.
The compulsory tip, typically 18 to 20 percent levied on large parties at restaurants and nightclubs, has proliferated as group dining and bottle service have become mainstays of nightlife over the past decade.
Starting this year, however, the service industry is adjusting to life without the auto grat. An IRS ruling, (Rev. Rul. 2012-18) effective January 1, 2014 has reclassified automatic tips as service charges, reasoning that the charge is not a true gratuity if the customer is not given a choice about whether to leave it.
Intuit discontinues ViewMyPaycheck….
As of March 31st, 2014 you will no longer be able to upload new payroll data to the original ViewMyPaycheck.
Your employees will still have access to their existing data in the original ViewMyPayceck.
What happens on March 31, 2014?
Help Getting Back on Course
Even the best sometimes need al little help getting back on course!
Section 179 Deduction: Rules & Limits
Nearly every business has equipment and property that depreciates with time. Rather than being forced to deduct an asset’s value over the course of several years, Section 179 allows businesses to get the entire depreciation deduction in a single year, a practice known as first-year expensing.
2014 Standard Mileage Rates
The Internal Revenue Service today issued the 2014 optional standard mileage rates used to calculate the deductible costs of operating an automobile for business, charitable, medical or moving purposes.
Beginning on Jan. 1, 2014, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:
• 56 cents per mile for business miles driven
• 23.5 cents per mile driven for medical or moving purposes
• 14 cents per mile driven in service of charitable organizations
Bonds Issued to Repay Federal Loans
The State of Nevada has issued special revenue bonds, as provided for in recent legislation SB515, for the purpose of repaying federal loans needed to pay unemployment benefits. An advantage to using bonds to pay for these loans is that Nevada will no longer be a federal unemployment (FUTA) credit reduction state for the 2013 tax year, restoring the full federal credit offset of 5.4%. Additionally, with the loans being repaid, no future interest associated with them will be accruing. Contributory employers subject to Nevada unemployment insurance (UI) taxes will be required to pay a quarterly bond assessment to cover the principal, interest, and administrative payments on the bonds.
New I-9 form released by Department of Homeland Security
The US Department of Homeland Security and Department of Labor have released the latest version of the I-9 form that employers are required to complete for each new hire.
The previous version of the form should no longer be used.
Nevada Secretary of State Releases Political Action Committee Reporting Dates
The Nevada Secretary of State has released the following reporting dates for Political Action Committees:
January 15, 2014 – Annual C&E Report Due, Campaign and Expense Report #5 Due
May 20, 2014 – Contributions and Expense Report #1 Due (for the period of Jan 1 to
ATTENTION NEVADA EMPLOYERS
How to Post New UI and CEP rates for 2014
Attention all Nevada Employers. As the New Year approaches it is time to verify your Nevada Unemployment and Career Enhancement Rates.
You should have received your Notice of Employer’s Contribution Rates from the State of Nevada Department of Employment, Training & Rehabilitation Employment Security Division. This notice contains the rates for the 2014 reporting period.
PLEASE CHECK YOUR RATES BEFORE YOUR FIRST PAYROLL OF 2014 is processed.
Due Dates for Year-End 2013 and Year-Beginning 2014
January 31, 2014
W-2 copies B, C and 2 must be in employee’s’ possession or postmarked or available on a Website (by Feb 15, 2014 in NE< NJ, NY and WV)
Have 1099-MISC, copies B, V and 2 for vendors you paid at least $600 for tax year 2013 postmarked or available online.
2013 4th Quarter 941 or 944 due.
2013 Form 940 due.
February 15, 2014
Get new W-4’s from employee’s who claimed exempt in 2013
February 28, 2014
Paper W-2’s, copies A and W-3, due at the SSA
Paper 1099-MISC, W-2, 1099-R, W-2G and 1096, Copy A, due at the IRS.
Congratulations to our long standing Client
Richard Steele Boxing Club.
Referee Steele among '14 Boxing Hall of Fame class
By STEVE CARP
LAS VEGAS REVIEW-JOURNAL
Richard Steele worked with some of the greatest fighters of the past quarter century. On Wednesday, the Las Vegas referee was reunited with the sport’s best when he was selected for induction into the International Boxing Hall of Fame.