New Mileage Rates for 2019:
Beginning on Jan. 1, 2019, the standard mileage rates for the use of a vehicle will be:
•~58 cents per mile driven for business use, up 3.5 cents from the rate for 2018,
•~20 cents per mile driven for medical or moving purposes, up 2 cents from the rate for 2018,
•~14 cents per mile driven for charitable organizations
The business mileage rate increased 3.5 cents for business travel driven and 2 cents for medical and certain moving expense from the rates for 2018. The charitable rate is set by statute and remains unchanged. You can read more abut this at: https://www.irs.gov/newsroom/irs-issues-standard-mileage-rates-for-2019
Deducting Business Meals
Great news business meals are still 50% deductible. Deductions for any expense considered entertainment, amusement or recreation were disallowed by the 2018 tax laws.
Initially business meals and drinks were deemed to be in the entertainment category as well and were not deductible.
NOW the IRS has issued new guidance stating that business meals are still deductible under the new tax law, subject to the 50% limit.
For a meal to be deductible, an owner/ employee must be present, and the food and beverages cannot be overly extravagant. Meals and beverages purchased separately during an entertainment, such as sporting events, are now deductible as well.
A meal may be deductible when provided to a current or potential customer, client, consultant or similar business contact. Detailed rules to follow, but until the rules are issued, the IRS says to rely on this guidance. We will keep you updated as the guidelines are issued.
New 401K Regulations
New retirement plan rules help employers (but not un-vested employees). In most plans, especially 401(k) plans, employers make contributions to employee accounts.
Employees forfeit these contributions if they leave the employer before a minimum number of years has passed. Under previous regulations, the employer’s use of forfeited contributions was limited. With the new regs, a forfeited contribution can be used to fund employer contributions to current employees’ accounts as long as the employees are fully vested when the forfeited contributions are re-allocated to these accounts. The Bipartisan Budget Act of 2018 adds employer contributions and the earnings to the list of funds eligible for hardship withdrawals by plan participants. This makes the plans more attractive to employees and should make them more attractive to employers.
Tax Cuts and Your Pay Check
With new tax cuts in place for 2018, you may need to take a second look at your W4 form to make sure your deductions for the year are still accurate.
Recent changes that are affecting your withholding include:
•Reduced tax rates
• Elimination of personal exemptions
• Increased standard deductions: $12,000 for singles, $18,000 for heads of households and $24,000 for married couples filing jointly
• Increased child tax credit: $2,000 per qualifying child and a new $500 credit for other qualifying dependents
• Changes to itemized deductions
Seeing more money is your paycheck is great, however it does not change the amount of taxes you will owe come the end of the year. Making sure your deductions are accurate now can save you from a surprise charge next tax season.
The Most Common Federal Pay Violations
Federal investigators are always on the prowl for illegal pay practices that violate the FLSA laws. If you are found in violation of one of these laws it will cost you or your client hefty fines. These are a few of the most common violations found that you can easily avoid;
1. Classifying nonexempt employees as exempt to avoid paying overtime.
• Almost all nonexempt employees must be paid overtime of at least 1½ × their regular pay rate for each hour worked over 40hrs in the workweek.
• FLSA does not require extra pay for weekends, holidays or nights other than normal overtime.
2. Failing to calculate overtime pay correctly.
• This occurs when an employer does not include all wages in the individual’s earned hourly pay, such as mandatory bonuses.
3. Misclassifying workers as independent contractors when they are in fact employees.
4. Failing to pay for work done during normal meal and rest periods/ on-call time.
• FLSA requires you to pay all nonexempt employees for all time worked, even if they have been told not to work. This includes working through breaks. On call employees must be paid their normal rate of pay for each on-call hour.
5. Deducting an exempt (salary) employee’s pay for poor performance.
• Salary employees must be paid the agreed-on salary without regard to the quality or quantity of their work during the pay period.
You can avoid these and many other simple violations by following the FLSA rules and reporting on your employees properly.
QuickBooks Payroll Price Change
Starting April 1, 2018 QuickBooks will be increasing the price for its payroll services. The new pricing for basic payroll will be $290 annually and $29 monthly. For Enhanced payroll $450 annually and $45 monthly. The assisted payroll will be $109 monthly. Online payroll services will increase to $300 annually plus $4 per employee per month or $30 monthly plus $4 per employee for basic payroll, enhanced payroll is $450 annually plus $4 per employee per month or $45 monthly plus $4 per employee. Intuit full service payroll will be $109 a month plus $4 per employee. These rate increases are for all new and existing customers. Pricing for Intuit Online Payroll for Accountants and Intuit Full Service Payroll for Accountants will remain the same at this time.
Nevada Bond Contribution Changes
As of the 3rd quarter of 2017, Special Bond Contributions will no longer be assessed. Employers with a current outstanding balance will continue to receive billing notices, and monthly interest will accrue until the balance is paid in full. As a reminder, Bond payments must remain separate from UI Tax payments and be submitted in the provided blue Bond envelope. Additionally Credit and Debit payment options are not available for Bond Contributions.
2018 ACA Requirements
For the upcoming 2018 tax season, the IRS will NOT accept electronically filed tax returns where the health coverage requirements of the Affordable Care Act have not been addressed. Returns will not be accepted until the taxpayer indicates whether they had coverage, had an exemption or will make a shared responsibility payment. In addition, paper returns that do not address the health coverage requirements may be suspended pending the receipt of additional information. Many of you are aware that in the 2017 tax season there was an executive order suspending these requirements, however as of now the ACA requirements are in effect for the 2018 tax season. We will keep you up to date with any changes.
Changes to Title 7 of the Nevada Revised Statutes
~Assembly Bill 6 – Effective July 1, 2017
Removes an exemption for state business licenses for businesses whose primary purpose is to create or produce motion pictures.
~Assembly Bill 123 – Effective October 1, 2017
Revises the provisions governing initial and annual lists, as well as provisions relating to a series created by a limited-liability company.
~Senate Bill 41 – Effective October 1, 2017
Revises provisions governing the examination of the records required to be maintained by registered agents and revises the provisions governing the examination of records required to be maintained by certain business entities.
You can find out more about these and all other changes that may affect you at https://www.leg.state.nv.us
Update on FLSA
Many of you have become familiar with the new overtime law that was passed in May of 2016. That was then halted from taking effect by a Texas federal judge. On August 31, 2017 U.S. District Judge Amos Mazzant officially concluded that the FLSA overtime rule is invalid. What does this mean for you? It means nothing has changed and you should continue to follow the current FLSA guidelines in place. Employers should continue to update their job descriptions and ensure that their jobs meet one or more of the FLSA’s "white collar" duties tests. The DOL is focusing its efforts on further rulemaking. They have recently issued a "request for information" asking the public for input to help guide them in potentially creating new rules.
Document & Records Retention
Are you tired of holding on to all those old records and considering sending them all to the shredder, before you do there are some important things you should know. First of all federal law requires you to retain copies of all your tax returns and supporting documents for a minimum of 3 years. However, if the IRS believes you have significantly underreported your income, or believes there is any fraud, it may go back as far as six years in an audit. We recommend keeping the hard copies of your records for at least 3 years and maintaining an electronic backup of all documents, even after you shred the hard copies. This can help you keep your business in order not only for tax purposes, but in the event of a natural disaster or fire you will not loose all your information. Here is a list of some of the documents you should be holding on to;
• Employee Personnel Records (even after termination)
Employment Applications. Physical Inventory Tags
•Expired Insurance Policies, Accident Reports, Claims
•Internal Audit Reports, Cancelled Checks
•Internal Reports, Bank Statements and Reconciliations
•Petty Cash Vouchers
•Time Cards For Hourly Employees
•Accounts Payable/ Receivable Ledgers and Schedules
Spotting a Scam
In our ever changing digital age we want to help you spot email phishing scams before you fall victim to these criminals. Sending fake emails is called "phishing" because the sender is "fishing" for your personal information. The goal is to trick you in to giving up your personal, financial or account information. Phishing emails may ask you to visit a fake or "spoof" website, or call a fake customer service number. Phishing emails can also contain attachments that install malicious software on your computer when opened. Here are a few ways to tell if an email is real or a scam; Impersonal greetings such as user or email address are used instead of your name, Contain links leading to fake websites ,Convey a false sense of urgency(ie. the need to update password immediately or send payment of some kind), Ask for personal information (passwords, usernames, credit cards), most importantly If it seems to good to be true odds are it is. If your suspicious of any email you receive don't open it or respond to it, reach out to the companies customer service by googling their phone number, don't use a number provided in an email as it can be fake.
NV Energy Scam
We have been alerted to a scam that is being perpetrated in our are that we need to warn you about. There are people posing as NV Energy sending what appears to be a real electric bill marked as delinquent/ past due to new business owners, they are then proceeding to call the new business owners claiming to be from NV Energy stating that the balance is from the previous owners and must be paid immediately or services will be disconnected. THIS IS A SCAM. We have spoken with NV energy directly and they have stated that they NEVER call persons directly for a bill, they simple disconnect services in the event of nonpayment. If you have any questions regarding an elctric bill you have recieved you need to call NV Energy directly at 702-402-5555
We have been informed by QuickBooks that they will NOT be releasing a new 2017 desktop version for Mac customers. QuickBooks Desktop for Mac 2016 will be the last version available and will be supported until May 31, 2019. This does not affect the 2018 Windows versions of QuickBooks Desktop Pro and Premier.
2017 Mileage Rates
As of January 1st the standard mileage rate for business vehicles has changed to 53.5 cents per mile, which is unfortunately a decrease from last years rate. The rate for medical and moving vehicles mileage has also decreased to 17 cents per mile. It is important to maintain a record of your vehicle usage that includes the date/time, location/ purpose for mileage, as well as the miles driven so that you may claim part of your vehicle expenses on your taxes.
New FLSA Law Halted
Many of you have become familiar with the new overtime law that was passed in May of 2016. The law required that persons making an annual salary of $47,476 or more be exempt from the FLSA overtime requirements. As well as an auto update to compensation levels every three years, which was to begin in January of 2020. What you may not have heard however is that November 22nd 2016 a federal judge in Texas put an injunction temporarily blocking the changes that would have taken effect December 1st 2016. What does this mean for you as an employer you might ask. First you may consider Consulting with your legal counsel to discuss options available before making and communicating decisions related to the delay in effect. Employers should also continue to evaluate the FLSA status of their employees by ensuring that you have classified employees properly. All employers are still subject to the current FLSA requirements. We will continue to keep you up-to-date as this case moves forward. If you have any questions or need further information please email us at Choicebookkeeping@cox.net
LLC Taxation and Annual 1099 Forms
Are you confused about how an LLC can be taxed and if you need to issue a 1099 to your vendors who are LLC’s? You are not alone. Here is a general guideline for you to follow.
An LLC can be what the IRS calls a “disregarded entity” (usually a single member LLC taxed like a sole proprietorship). Many LLC are however “Multi Member LLC”. A Multi Member LLC can be taxed as a partnership or corporation, the owners of the LLC decided which they prefer at inception. See IRS revised Pub. 3402
Intuit Raises QuickBooks Online Pricing
As of October 15, 2016 Intuit will once again be raising the price on QuickBooks Online.
Here is the new pricing structure:
Are Work Cloths Deductible?
Work Clothes and Uniforms
You can deduct the cost and upkeep of work clothes if the following two requirements are met.
• You must wear them as a condition of your employment.
• The clothes aren't suitable for everyday wear.
It isn't enough that you wear distinctive clothing. The clothing must be specifically required by your employer. Nor is it enough that you don't, in fact, wear your work clothes away from work. The clothing must not be suitable for taking the place of your regular clothing.
Don’t incur LARGE FINE$$$$ File on time!
Why would you want to pay more in fines then the amount that you are contributing to a political candidate or organization? It is no surprise that the fines for not filing for your PAC are something that has become overwhelming. It is better to file on time and avoid all the hassle and heartburn in advance. We have listed the dates (Click on the link) for your next PAC filing:
Intuit is changing Payroll Pricing!
Intuit has announced the following increase to the QuickBooks Desktop payroll pricing. Annual Subscribers will receive notification prior to their renewal date and monthly subscribers will be notified 45 days prior to the price chance.
What, When, Why, and How.
What: is Depreciation? Depreciation is a transfer of a portion of an assets cost to expense over the life of the asset. There are several depreciation methods allowed by the IRS and which method is right for your depends on several factors.
QuickBooks service discontinuation!
Install updates today!!!
After May 31, 2016, access to add-on services will be discontinued for QuickBooks 2013 Desktop (Windows and Mac). This includes all versions of QuickBooks 2013 (Pro, Premier, Enterprise Solutions, Accountant Edition, and Mac).
New IRS Alert System for 941 employment-tax deposits.
By the end of this year or early 2017 the IRS will contact your firm via prerecorded phone call, letter or a Visit from a field agent if you are 48 hours or more past due on your deposit. They will not email you unless you specifically request email correspondence.
QuickBooks Online Price Increase
Intuit has announced a price increase to new users of their QuickBooks Online program effective May 2nd 2016.
Happy Richard Steele Day!!
A Note from Richard Steele:
On Monday, we got the chance to celebrate President’s Day. For our Steele Champs, it was a day out of school in honor of America’s great presidents.
Then my wife reminded me, “Happy Richard Steele Day!” After I got over the confusion, I remembered that in addition to it being Presidents Day, it was also Richard Steele Day! In 1997, Governor Bob Miller proclaimed February 15th, as a Day In Honor of me and my “Outstanding Contributions to the World of Boxing and Nevada’s Youth.” I was humbled then and I still am today.
Important changes to applications using Intuit Sync Manager on QuickBooks Desktop
On March 1st, 2016, 3rd party applications (i.e. non-intuit apps) will no longer have access to Sync Manager. The majority of 3rd party developers have provided or are in the process of providing a solution for you to continue to use their app.
Alert: Increase to Sales Tax Rate for Clark County, Nevada
Effective January 1st, 2016 the Sales and Use Tax Rage for Clark County, Nevada will increase from 8.10% to 8.15%
Rates / Limits / Due Dates
Standard mileage rates: 2015
Business - 57.5 cents/mi
Relocation - 23.0 cents/mi
Medical - 23.0 cents/mi
Charitable - 14.0 cents/mi
Qualified retirement plan limits: 2015
How to tax 2015 bonuses, prizes, gifts, and awards!
With the holidays fast approaching, you may wish to give a gift, prize, award or bonus to your employees. What is taxable and what is not taxable.
State of Nevada Unveils New Commerce Tax
If you are a Nevada Business be prepared for a new tax heading your way, the Commerce Tax.
This tax is a percentage based tax on Nevada Business reported Gross Receipts. This tax is due annually and its threshold before the tax kicks in is $4 Million and the first return and payments are due on August 15, 2016 for the July 1 2015 to June 30, 2016 time period.
Will your tax preparer be able to represent you in case of an Audit?
Some preparers will soon have limited rights after the IRS enacts the Annual Filing Season Program (AFS)
New IRS tip-reporting programs keep you-off the hook
Many employers do not compel employees to report tips because they see it as a double negative: bad for their employees who must now pay FIT and SIT on the income that they would not pay if they did not report the tips-and bad for the employer who must now pay employer FICA and other taxes on the reported tips.
HACKERS are attacking Intuit emails. Be careful what you are opening up!
If you are not aware, some business owners have been receiving emails that say they are from Intuit, with headers that state that your credit card was declined or something of that sort. Well don’t be fooled, it isn’t Intuit, it is hackers who are trying to get into your account. Before opening any email, always read the title and ask yourself “am I expecting this”. If you aren’t sure, take the time to place a call and verify the email with the sender, or if you don’t recognize who it’s from try and use your better judgement. Opening your email could not only cost your computer to a virus but you can compromise all your personal information and that of your clients.
Have you updated your payroll Tax Rate, changes were effective as of July 1, 2015
Modified Business Tax rate has increase, your Taxable Wage base has decreased while your tax rate has increased quite a bit! NOT a good combination.
Voluntary reporting in 2014 NOT so much in 2016! New Form 1095-C
Employers who have over 50 or more full time employees will be required to take some new actions. Those employers must file information returns with the IRS. They will also have to provide statements to all full-time employees about health coverage the employer has offered or to show the employer did not offer any form of coverage.
Intuit is changing Payroll Pricing!
If you currently use QuickBooks to do your payroll know that there will be some changes coming when you renew your subscription.
QuickBooks will be making some big changes on July 1, 2015!
QuickBooks will discontinue QuickBooks Billing Solutions. That means you will no longer have the ability to send invoices through your email client, automatically send invoices by postal mail, and request online payment will be discontinued. Customers will still be able to pay outstanding invoices, and download invoice payments until August 31, 2015.
Have the IDEA of the century? Ready to jump into your business venture?
Before jumping into a new business there is a few key points you should know.
What exactly will you be offering? Is it a product or a service? Maybe both?
You first want to start with a concept and how it will be looked at. Look at it from four different points of views.
Absences related to weather
Sometimes bad weather can prevent an employee from going into work. Such as floods and closed roads.
You need to have a clear, written policy of when employees both exempt and non-exempt may or may not be paid if they do or do not go into work. It will inform employees on how they will be notified of such situation and instructions on proceeding. (NO policy should be implemented or shown to employees unless reviewed by an employment law advisor.
Can termination cost you more than keeping an employee??
Are you familiar with all termination laws and regulations? It could end up costing you more to loose an employee than to keep them.
NRS 608.020 – 608.040: Whenever an employer discharges an employee, wages must be paid immediately.
When an employee resigns it’s a little different and you have a little more time to produce a check.
Don’t incur LARGE FINE$$$$ File on time!
Why would you want to pay more in fines then the amount that you are contributing to a political candidate or organization? It is no surprise that the fines for not filing for your PAC are something that has become overwhelming. It is better to file on time and avoid all the hassle and heartburn in advance. We have listed the dates (Click here) for your next PAC filing:
May 12, 2015 Contributions and Expenses Report #3 Due (for the period of
April 3 to May 8)
May 28, 2015 Contributions and Expenses Report #4 Due (for the period of May 9 to May 28)
June 2, 2015 General Election Annual C&E Report Due for the period (Jan. 1, 2015 to Dec 31, 2015) January 15, 2016Campaign and Expense Report #5 Due (for the period May. 29 to Dec. 31)
ATTENTION! ATTENTION! READ ALL ABOUT IT!
2015 HAS AN EXTRA PAYROLL!!
This may not affect your hourly employees; however, your exempt employees may be getting an extra paycheck this year if you are not careful! For 2015 when dividing an employee’s annual income by the number of pay periods in the calendar year, make sure you are dividing by 27 (for bi-weekly) and 53 (for weekly), where normally you would divide by 26 and 52 respectfully.
Be sure to remember to discuss this with your employee, since it will affect the dollar amount of their paycheck!
Richard Steele has experienced it all in the world of boxing.
He fought professionally for seven years with a record of 16-4, including 12 knockouts. Then, for roughly 30 years, Steele was inside the ring, refereeing some of boxing’s legends, including Mike Tyson, Floyd Mayweather and Sugar Ray Leonard.
Recently, Steele was elected into the International Boxing Hall of Fame.
At 71, Steele continues to step inside the ring, but this time it’s with 8- to 18-year-olds and people battling Parkinson’s disease.
“Before boxing, I did lack confidence, and I never pushed myself,” Steele said. “Boxing taught me that you can make something out of your life. I wanted to give back to the community. That’s why I opened this club.”
Steele started the Richard Steele Boxing Club, 2475 W. Cheyenne Ave., No. 110, in 2004.
1099 Deadline Fast Approaching
What is Form 1099-MISC?
Form 1099-MISC is used to report certain types of payments made in the course of a trade or business. If you're in business or self-employed, you may need to submit this report to both the Internal Revenue Service and the person or business whom you paid.
Will you be considered an Applicable Large
Employer under the Affordable Care Act Tax Provisions.
What is an Applicable Large Employer (ALE)?
An applicable large employer is an employer with at least 50 full-time employees, including full-time equivalent employees.
Intuit to end Remote Access in 2015
Intuit announced yesterday that on January 31st, 2015 they will discontinue their Remote Access Service.
If you have a subscription to the Remote Access Service your service and technical support will remain unchanged through your final billing period or January 31, 2015. One month after your December billing date your service will be canceled automatically unless you choose to cancel it sooner.
On January 31, 2015 all service and technical support for QuickBooks Remote Access will cease.
Compassion International Release 3 Campaign
I want to tell you about a great opportunity for you to release one little child from poverty in Jesus’ name. If you have ever thought about sponsoring a boy or girl, I want to encourage you to do that today.
I have set up a Compassion display in my offices. Please check it out. You’ll see photos and info about three kids who each need a sponsor right now. You can choose to sponsor one of these kids today.
Fundraiser held to keep Richard Steele Boxing Gym open
The Richard Steele Boxing Gym has been home to hundreds of local fighters throughout the years.
But now, the gym is in danger of closing its doors for good. A fundraiser was held Saturday to help save the gym and generate some donations.
To learn more about Richard's Gym and programs click here.
Changes to All Versions of QuickBooks 2015 for
Income Tracker has been improved to add Time & Expenses transactions to the money bar. In addition, you have the option of excluding estimates, sales orders and time & expenses from the unbilled section of the money bar.
Insights is a new dashboard that is added to the Home Page. This is a more up to date, cleaner and interactive feature than the older Company Snapshot, although it doesn’t include all of the charts that the older dashboard had.
Are Electronic Accounting Records Adequate for the IRS?
If the IRS questions your company or personal tax return, supplying only electronic accounting data may be insufficient. The IRS assumes that all electronic accounting data is backed by paper records and documentation. This assumption is made because electronic journal entries can be changed making them less reliable.
The Bankruptcy Court has ruled that electronic JE’s alone neither document a transaction nor the parties’ intent.
You are allowed to record transactions on your accounting softwarer and use report from it to prepare your tax returns, but to prove or support the transactions you need source documents.
Supporting Business Documents
Know If Your Accounting System Is Broken
I was recently interviewed on a podcast (online radio show) and wanted to share this with you on my website. You can listen to the podcast here or read the transcript here.
Nevada Department of Taxation Discontinues the Mailing of Forms
As of July 1, 2014 the Nevada Department of Taxation will no longer mail out Sales & Use Tax Return forms and the Modified Business Tax Return forms to you businesses.
You can download the forms the department here. The forms may also be filed online here after you enroll your business with the department.
Nevada Department of Taxation Notice Regarding Increased Tax Rate for Carson City
Effective October 1, 2014 the Sales and User Tax rate for Carson City, Nevada will increase from 7.475% to 7.60%
What is an S Corp
S corporations are corporations that elect to pass corporate income, losses, deductions, and credits through to their shareholders for federal tax purposes. Shareholders of S corporations report the flow-through of income and losses on their personal tax returns and are assessed tax at their individual income tax rates. This allows S corporations to avoid double taxation on the corporate income. S corporations are responsible for tax on certain built-in gains and passive income at the entity level.
Nevada Minimum Wage Rates
The premium overtime pay requirement on either a daily or weekly basis is not applicable to employees who are compensated at not less than one and one-half times the minimum rate or to employees of enterprises having a gross annual sales volume of less than $250,000.
Revision 6 for QuickBooks 2014
After their Technical Support centers began receiving a large number of reported user issues with Release Update 6 Intuit has recalled the R6 update .
If you are being prompted to install R6 please do not do so at this time.
Why Should you Vote NO on the Nevada Margin Tax Initiative on November 2014 Ballot
What is the Margin Tax Initiative
The Nevada Margin Tax for Public Schools Initiative, Question 3 is on the November 4, 2014 ballot in the state of Nevada. The measure, upon voter approval, would institute a two percent margin tax on businesses operating in Nevada who’s gross revenue is more than $1,000,000.
Revenue from the tax would be allocated to public schools, from kindergarten through high school, and kept in the State Distributive School Account.
Is a Business Professional Women’s Mentoring Group Right for You?
1. Do you comprise most of the crucial business functions in your company?
2. Do you believe in the 70-20-10 rule?
3. Would you feel better equipped to handle your business challenges if you could be advised by other women who have been there?
4. Do you recognize that Women face a different set of challenges then men and who better to asset then other women?
If you answered yes to any of these questions, then “To Be” a business professional women’s group is right for you.